Personal data – what is it?
‘Personal data’ is any information about a living individual which allows them to be identified from that data (for example a name, photographs, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual. The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the GDPR) and other legislation relating to personal data and rights such as the Human rights Act.
The Fulbourn Neighbourhood Plan team will comply with the data protection law. This says that the personal data we hold about you must be:
- Used lawfully, fairly and in a transparent way
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes
- Relevant to those purposes we have told you about and limited only to those purposes
- Accurate and kept up to date
- Kept only as long as necessary for the purposes we have told you about
- Kept and destroyed securely including ensuring that appropriate security measures are in place to protect your personal data and to protect it from loss, misuse, unauthorised access and disclosure.
What data do we process?
- Names (including aliases), titles, photographs
- Contact details such as telephone numbers, addresses and email addresses
What is the legal basis for processing your personal data?
The Fulbourn Neighbourhood Plan team is assisting the Fulbourn Parish Council to develop a Neighbourhood Plan for the Fulbourn Parish.
We use your personal data for some of the following purposes:
- To confirm your identity should you choose to engage with the Neighbourhood Plan activity
- To contact you by post, email, telephone or using social media
- To seek your views,, opinions or comments
- To notify you of forthcoming events related to the Neighbourhood Plan
- To send you communications which you have requested or that may be of interest to you
- To allow the statistical analysis of data so we can plan the provision of services
Most of your personal data is processed in compliance with the legitimate interests condition. This says if we have a good reason to process your personal data then we may do so without your explicit consent so long as there is no unwarranted impact on you. You have the right to object to us relying on the legitimate interests condition for processing your data. If you object then we will immediately stop processing your data on this basis.
Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.
We will always take into account your interests and rights.
How long do we keep your personal data?
We will keep some records permanently if we are legally required to do so, but in general, we will endeavour to keep data only for so long as we need it. This means we will delete it when it is no longer required.